F335

Value-Added Taxes

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2025R221 lessons 10 parts

F335: Value-Added Taxes

Version: 2025R2
Category: Finance

How To Use This Course

This course provides a set of lessons that illustrate the basic processes of managing value-added taxes in a midsize company as well as the configuration that underlies this processing. The course consists of six parts, each providing a set of lessons that illustrate the basic tax management processes in a midsize company. The configuration and process activities depend on one another and should be completed in the order given in the course.

What Is in This Guide

The guide includes the Company Story topic and process activities. Company Story explains the organizational structure of the company preconfigured in the U100 dataset, as well as the company's business processes and requirements. Each of the process activities of the course is dedicated to a particular user scenario and consists of processing steps that you complete.

Which Training Environment You Should Use

All lessons of the course should be completed in an instance of Acumatica ERP 2025 R2 with the U100 training dataset preloaded. This dataset provides the predefined settings and entities you’ll need as you complete the activities of this course. You or your system administrator should prepare an instance of Acumatica ERP 2025 R2, as described in the How to Create a Tenant with the U100 Dataset section below.

What Is in a Lesson

Each lesson provides a story describing a particular user scenario and an overview of the relevant features that have been enabled in the system; configuration settings that are related to the described scenario are also listed. The lesson provides a brief overview of the process that should be performed to complete the described scenario, and instructions that guide you through the process in Acumatica ERP.

          The completion of a lesson depends on the steps performed in the previous lessons. We recommend
          that you complete the lessons in the listed order.

What Is in a Configuration Lesson

A configuration lesson—that is, a lesson dedicated to the configuration of system settings and entities—provides a brief overview of the required system configuration and a description of other settings that could affect the configuration workflow. Each configuration lesson includes at least one implementation activity that you have to complete in your Acumatica ERP instance to configure the core system settings or to prepare system entities.

What Is in a Process Lesson

A process lesson—that is, a lesson dedicated to the performing of a particular business process—includes a brief user scenario and a description of the process workflow. It can also include process diagrams that illustrate the user scenario supported by this process. The lesson also provides a brief overview of the settings that need to be specified and the entities that need to be prepared in the system before you start to perform this business process. Each process lesson includes at least one process activity that you have to complete in your Acumatica ERP instance to learn how to perform the described business process. How To Use This Course | 7

What the Documentation Resources Are

Acumatica ERP provides a wide variety of documentation resources, which you can access from this course, from the system, or from the Help portal. Links to related information are provided at relevant places throughout the course. The complete Acumatica ERP documentation is available on https://help.acumatica.com/ and is included in the Acumatica ERP instance. While viewing any form used in the course (or any other Acumatica ERP form), you can click the Open Help button in the top pane to bring up a form-specific Help menu; you can use the links on this menu to quickly access form- related concepts and activities and to open a reference topic with detailed descriptions of the form elements.

How to Create a Tenant with the U100 Dataset Before you complete this course, you need to add a tenant with the U100 dataset to an existing Acumatica ERP instance. You’ll then prepare the tenant for completing the activities. To complete this preparation, perform the following instructions:

  1. Go to Amazon Storage.
  2. Open the folder that corresponds to the version of your Acumatica ERP instance.
  3. In this folder, open the Snapshots folder and download the u100.zip file.
  4. Launch the Acumatica ERP instance and sign in.
  5. Open the Tenants (SM203520) form and click Add New Record on the form toolbar.
  6. In the Login Name box, type the name to be used for the tenant.
  7. On the form toolbar, click Save.
                  When you create a system tenant, you may be signed out aer its creation, depending on how
              many non-System tenants your Acumatica ERP instance already had:
  • One non-System tenant (to which you are signed in): Aer you create a new one, the system signs you out to switch from single-tenant mode to multitenant mode.
  • Multiple non-System tenants: When you create another tenant, it is already in multitenant mode. Instead of being signed out, you wait until the system completes the operation and then proceed.
  1. On the Snapshots tab, click Import Snapshot.
  2. In the Upload Snapshot Package dialog box, select the u100.zip file, which you have downloaded, and click Upload. The system uploads the snapshot and lists it on the Snapshots tab of the Tenants form. 10.Open the Apply Updates (SM203510) form and click Schedule Maintenance. 11.In the Schedule Lockout dialog box, click OK. 12.Open the Tenants form again. 13.On the form toolbar, click Restore Snapshot. 14.If the Warning dialog box appears, click Yes. 15.In the Restore Snapshot dialog box, make sure that the correct snapshot package is being uploaded and click OK. The system will restore the snapshot and sign you out. 16.Sign in to the tenant that you have just created. 17.Open the Apply Updates form again. 18.On the form toolbar, click Stop Maintenance. Company Story | 8

Company Story

This topic explains the organizational structure and operational activity of the company you will work with during this training.

Company Structure

The SweetLife Fruits & Jams company is a midsize company located in New York City. The company consists of the following branches:

  • SweetLife Head Office and Wholesale Center: This branch of the company consists of a jam factory and a large warehouse where the company stores fruit (purchased from wholesale vendors) and the jam it produces. Warehouse workers perform warehouse operations by using barcode scanners or mobile devices that support barcode scanning.
  • SweetLife Store: This branch has a retail shop with a small warehouse to which the goods to be sold are distributed from the company's main warehouse. This branch is also planning on selling goods via a website created on an ecommerce platform to accept orders online. The ecommerce integration project is underway.
  • SweetLife Service and Equipment Sales Center: This branch is a service center with a small warehouse where juicers are stored. This branch assembles, sells, installs, and services juicers, in addition to training customers' employees to operate juicers.

Operational Activity

The company has been operating starting in the 01-2025 financial period. In November 2025, the company started using Acumatica ERP as an ERP and CRM system and migrated all data of the main office and retail store to Acumatica ERP. The equipment center began its operations in 01-2026 in response to the company's growth. The base currency of the company and its subsidiaries is the US dollar (USD). All amounts in documents and reports are expressed in US dollars unless otherwise indicated.

SweetLife Company Sales and Services

Each SweetLife company's branch has its own business processes:

  • SweetLife Head Office and Wholesale Center: In this branch, jams and fruit are sold to wholesale customers, such as restaurants and cafes. The company also conducts home canning training at the customer's location and webinars on the company's website.
  • SweetLife Store: In the store, retail customers purchase fresh fruit, berries, and jams, or pick up the goods they have ordered on the website. Some of the goods listed in the website catalog are not stored in the retail warehouse, such as tropical fruits (which are purchased on demand) and tea (which is drop-shipped from a third-party vendor).
  • SweetLife Service and Equipment Sales Center: This branch assembles juicers, sells juicers, provides training on equipment use, and offers equipment installation, including site review and maintenance services. The branch performs short-term service provision. The company has local and international customers. The ordered items are delivered by drivers using the company's own vehicle. Customers can pay for orders by using various payment methods (cash, checks, or credit cards).

Company Purchases

The company purchases fruits and spices from large fruit vendors for sale and for jam production. For producing jams and packing jams and fruits, the company purchases jars, labels, and paper bags from various vendors. For Company Story | 9

the internal needs of the main office and store, the company purchases stationery (printing paper, pens, and pencils), computers, and computer accessories from various vendors. The company also purchases juicers and juicer parts from large juicer vendors, and it either purchases the installation service for the juicers or provides the installation service on its own, depending on the complexity of the installation. Part 1: Configuring Value-Added Taxes | 10

Course Structure

Part 3: Preparing a Tax Report for VAT....................................................................................................60

Part 4: Creating and Applying Withholding Taxes.................................................................................... 67

Part 5: Adjusting VAT for Early Payments................................................................................................82

Part 6: Configuring and Applying VAT Variations..................................................................................... 92

Part 1: Configuring Value-Added Taxes

Part 2: Processing Documents with Value-Added Taxes

Part 3: Preparing a Tax Report for VAT

Part 4: Creating and Applying Withholding Taxes

Part 5: Adjusting VAT for Early Payments

Part 6: Configuring and Applying VAT Variations